Information for Faculty

Commencement Exercises for New Jersey Institute of Technology will be held on Tuesday, May 16, 2017 at Newark's Prudential Center.   Please make sure you read the General Information section to ensure you have all the information you will need.

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Schedule

7:30 a.m. - Prudential Center opens doors; guests and participants can proceed through Security.

8:00 a.m. - Ph.D. advisors arrive and report to the Ph.D. dressing room (not the Faculty Room).

8:00 a.m. - Faculty arrive at Prudential Center (please allow time for security check-in)

8:40 a.m. - Processional begins.

9:00 a.m. - Ceremony begins.

12:00 p.m. - Approximate end time for the ceremony.

If you have any special needs, please contact Special Events Office by Sunday, April 23, 2017 by e-mailing commencement@njit.edu.  Outside of the Prudential Center, wheelchairs will not be accessible. Once inside, you can receive assistance from the Prudential Center Guest Services and a wheelchair can be provided.


Frequently Asked Questions

Are faculty members expected to attend?

Yes! All faculty members are required to attend as specified in the Faculty Handbook and their participation is anticipated by the candidates. It is an excellent opportunity to mingle with your peers and the graduates, take photos, and participate in of the university's most prestigious event.  If you would like to volunteer to serve as a Faculty Marshal, please contact your college representative listed below. The Office of the Provost will pay the rental fee for attire for those who volunteer to serve as Faculty Marshals only (this does not include any late fees.)

Please Note: Faculty Advisors for PhD candidates cannot serve as Faculty Marshals

  • NCE - Angela Vega-Irvin
  • COAD - Laurel Brolly and Meaghan O'Connor
  • CSLA - Mihaela Cohanoschi and Andrew McDermott
  • MTSOM - Michael Sweeney
  • YWCC - Stephanie Smith



When and where can I get my cap and gown?

Academic attire may be rented through the Bookstore Manager, Pete Maranzano Monday through Friday, starting Wednesday, March 29, 2017 - Thursday, April 6, 2017 between 8:30 a.m. and 4:00 p.m. The cost is the responsibility of each individual faculty member. PhD attire with tam is $108.00; master's attire is $63.00. Any orders placed after Thursday, April 6, 2017 will incur a $30.00 late/handling fee. The last day to order attire, even with the late fee, is Thursday, April 27, 2017.  You must wear attire to participate in the ceremony. The Office of the Provost will pay the rental fee for those who volunteer to serve as Faculty Marshals only (this does not include any late fees).

If you rent attire, you must pick up your attire at the bookstore from Monday, May 8, 2017 to Monday, May 15, 2017.  Attire must be returned by Wednesday, May 17, 2017 as this attire is rented and is need for other ceremonies. Failure to return the attire on time may result in a late fee.


Where do I go and how do I get there?

The ceremony takes place at the Prudential Center, 165 Mulberry Street, Newark, NJ 07102. Directions for driving or taking public transportation to the Prudential Center can be found here. Please be mindful that you need to arrive before 8:00 a.m. and allow some extra time to go through the security check and for the heavy traffic which can be expected at that time. You will also be asked to check-in so that we have a record of who attended.


Where do I park?

Parking is available for a charge at the commercial lots near Prudential Center, as indicated on this map (JPG). Costs vary, as the lots are privately owned. Any information about discounted rates will be posted on this site, if and when it becomes available.


Where do I go after parking?

You should enter the Prudential Center through the Lafayette Street VIP Entrance located at the south side of the Prudential Center at the corner of Devil's Way and Lafayette Street. Once inside you will need to show your academic attire in order to proceed to the staging area. At this point you will be directed to your check-in area and the appropriate room by a staff member.  Please note:  those serving as Faculty Marshals will report to the Volunteer Room prior to going to their assignments, and PhD advisors report to the PhD room not the Faculty Room.


What if I have a doctoral student graduating?

In that case you must arrive at the arena by 8:00 a.m. at the latest in order to pair up with your student and to review the doctoral diploma distribution process. When you arrive at the arena, be sure to check in with the Graduate Studies Staff who will be located at a table outside the VIP staging area.  You will then proceed to the PhD assembly room not the faculty assembly area.

Please Note: As a PhD Advisor, you cannot serve as a Faculty Marshal or sit in the faculty section.


Will there be a rehearsal session?

There is no pre-commencement rehearsal. This is why it is very important that everyone arrive by the designated time. There will be signage in the Arena as well as volunteers who will direct you to the appropriate location.


How many guest tickets can I obtain?

Tickets are not distributed; all are welcome to attend. However, please limit your guests to 10.  For guests unable to attend, the ceremony will be simulcast live on the web. To view the ceremony, please visit www.njit.edu.


Where do faculty sit for the ceremony?

Faculty wearing attire will be seated in their reserved section. There will be four reserved seating sections on the main floor. The reserved faculty section consists of the first set of rows facing the stage, far house right / stage left.  PhD Advisors will be seated in the  section next to the Faculty Section. Faculty Marshals will sit amongst the students in their assigned area.  All guest seating is general admission and available on a first-come basis.

 

 

Thank you for your participation!  We look forward to seeing you on May 16, 2017.