Candidate Information for the May 23, 2019 Graduate Afternoon Ceremony - NCE

New Jersey Institute of Technology’s Commencement Exercises for Newark College of Engineering (NCE) candidates receiving a Ph.D. or Master’s degree will be held on Thursday, May 23, 2019, at 3:40 p.m. at NJIT’s Wellness and Events Center (WEC).  

Candidates receiving a Ph.D. or master’s degree from any college/school or a bachelor’s degree from any other college/school including NCE will not participate in this ceremony.

Please make sure you read the General Information section to ensure you have all the information you will need.

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Schedule

  • 2:30 p.m. - Guests are permitted to enter the Wellness and Events Center (WEC), and will be seated on a first-come, first-served basis. 
  • 3:40 p.m. - Processional begins.
  • 4:00 p.m. - Ceremony begins - If guests need to leave prior to the end of the ceremony, we ask that they be considerate of the remaining guests. Candidates are not permitted to leave before the end of the ceremony unless they have requested permission prior. **
  • 5:30 p.m. - Approximate end time for the ceremony.

** All candidates must stay for the duration. In rare circumstances, students may request permission to leave early. Once the request has been made, it will be reviewed; candidates may be asked for proof of circumstance.  All requests should be made by Tuesday, May 7, 2019, by emailing commencement@njit.edu. If you are given permission to leave early you will be given instructions.

There is no pre-Commencement rehearsal. This is why it is very important that everyone arrive no later than the designated time of 2:30 p.m. There will be signage in the WEC as well as volunteers who will direct you to the appropriate location.


Who Can Participate

Guest Tickets

Visas for Family Members

Commencement-related Mailings

Accessibility

Announcements

Distribution of Academic Attire

What to Bring

Where Do I Go at the WEC?

The Ceremony

Where Do I Store My Personal Belongings?

Diplomas, Photos and Videos

Yearbooks

Newspaper Articles

Alumni Association


Who can participate

  • All graduates who received their Ph.D. or master's degree in either August 2018 or December 2018.
  • Everyone who has been granted approval to participate, and is thus on the Registrar's list (which will be published in mid-March on the Registrar's website for May candidates.  Please note: There are separate lists for August, December and May candidates.
  • May doctoral degree candidates must check with the Office of Graduate Studies to ensure that they meet additional requirements.
  • If you are unsure as to whether or not you have completed your degree requirements, contact your academic department or adviser.

If you have applied for Commencement and your name does not appear on the list, please contact commencement@njit.edu.

All students must meet all financial obligations 14 days prior to their Commencement ceremony. Failure to meet all financial obligations will result in a restriction for students in receiving their diploma or final transcript. All students should view their account summary via Highlander Pipeline. If you should have any questions, please contact the Bursar's Office at 973-596-2877.

Only those who have been notified by the university that they can participate in the Commencement ceremony will be allowed to do so.  Students may make appeals of this policy for specific and exceptional circumstances. Graduate students are to contact the Office of Graduate Studies, by emailing them at gso@njit.edu.

The last day for graduate students to request permission to participate is Sunday, March 31, 2019.  If approved, their names may not appear in the Commencement program.


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Guest Tickets

All attendees must have a ticket to enter; this includes children and infants.  Tickets have been reserved for each candidate on the Registrar's List. Ph.D. candidates can reserve up to eight guest tickets and master's candidates can reserve up to four guest tickets.  The unique barcode on this ticket allows one entry to the event.  If multiple copies of an E-ticket are made, the first copy of the E-ticket to arrive at the event will gain entry after scanning and validation.  Other copies of this ticket will be denied entry.

** Candidates must claim any or all of their guest tickets at any time from 12 noon on Monday, April 22, 2019, to Friday, May 3, 2019, at 12 noon. Tickets not claimed after 12 noon on May 3, 2019 will automatically become the property of NJIT.  All unclaimed tickets will then go into a general lottery where candidates can claim one additional ticket while supplies last.  This will be done on a first-come, first served basis starting at 12 noon on Monday, May 6, 2019 until 12 noon on Thursday, May 9, 2019.  All seating for guests of candidates is general admission and available on a first-come basis; guests are not permitted to reserve or block off seating. If you attempt to do so, WEC security will enforce the policy.  If you have any questions regarding Commencement tickets, please send an email to commencement-tickets@njit.edu.

All ticketing for the WEC Commencement ceremonies will be processed online; you do not need to pick up tickets.

Candidates participating in the event do not need a ticket to enter; their reader card serves as their ticket.

You do not need to claim all your tickets at one time.  You have until 12 noon on Friday, May 3, 2019 to claim up to the allotted tickets reserved in your name.  You can go back into the site as often as needed, but once all your tickets have been claimed, you cannot claim more tickets unless they are made available to you at 12 noon on Monday, May 6, 2019.  For those needing an accessibility ticket, they are permitted to have one of your other ticketed guests accompany them.  We cannot accomodate all your guests in the accessibility seating area.  Every time you reserve a ticket(s) you will receive a confirmation email.  Attached to the confirmation email will be your ticket(s).  If you wish, you can email the ticket(s) to your guest(s), or you can distribute them personally.  However, all tickets must be printed for the guest to present in order to be allowed entry.

All guests and their property are subject to search.  Guests should plan on passing through magnetometers and/or hand wand screening.  No balloons, weapons or bags of any kind, with the exception of a small clutch purse, are permitted.  Please review the list of prohibited items on this website.

If a candidate requires more than allotted tickets, another candidate may gift them their unused ticket(s).  Only the candidate gifting the ticket(s) can claim the tickets.  IMPORTANT NOTE: NJIT prohibits the direct or indirect sale or auction of All-University Commencement tickets. Ticket(s) may not be used for advertising, promotion (including contests, giveaways or sweepstakes) or other trade or commercial purposes.  Students engaging in such activities, as well as any other activity that disrupts the administration of the ceremony and/or violates any NJIT student conduct policy, will be subject to disciplinary sanctions. 

For guests who are unable to attend, the ceremony will be simulcast live on the web.  To view the ceremony, please visit njit.edu.

To claim tickets, candidates must do so here... beginning at 12 noon on Monday, April 22, 2019.

 

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Visas for Family Members

NJIT does not issue letters for guests that need a visa.  For your convenience. a template is available for download.  If you have further questions, please contact the Office of Global Initiatives by phone: 1-973-596-2451, or by email: global @njit.edu


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Commencement-related Mailings

Any Commencement information that needs to be mailed to you will be sent via email or to your address of record. If you have had or anticipate a change in address, please notify the university by updating your address through Highlander Pipeline. It is very important that you keep this address current at all times to ensure you are receiving the necessary correspondence.  Your address on record will be used to send you your Commencement photo proofs. 



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Accessibility

Graduates with special needs or those on medication schedules are asked to email commencement@njit.edu by Sunday, April 28, 2019, for appropriate accommodations to be made. 


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Announcements

If you wish to purchase Commencement announcements highlighting your accomplishments which you can send to family and friends, you can place your order at the NJIT Bookstore.  


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Distribution of Academic Attire

Commencement attire is distributed at Grad Fair; please click here for details. Caps, gowns and hoods must be worn by all candidates.   Ph.D. Candidates will wear a black tam and a red gown.  They will receive their hoods on stage as part of the ceremony.

Commencement attire will not be distributed at the WEC, so please make sure to obtain your attire prior. The cost of your attire is incorporated in your Commencement/enrollment fees; no additional payment is required. There is no need to order your attire as we stock an ample supply. You must present identification in order to pick up your attire.

Candidates who wish to have academic attire shipped to them can make arrangements to do so by calling the Bookstore at 973-596-3200; however, you are responsible for the shipping fee and you must make arrangements by Friday, May 10, 2019

If you cannot pick up your attire and would like someone else to, please provide them with a letter from you authorizing them to pick up your attire on your behalf, as well as a copy of your NJIT ID card.

Attire cannot be picked up after Commencement because it is shipped back to the vendor immediately to make room in the Bookstore for summer session supplies.

Please make sure that the velvet stripe on your hood is orange which corresponds to your college and the degree which you will earn.  You may not opt for a different color. 
 

Doctoral Package

The attire package for doctoral degrees will include ONE EACH: red doctoral gown, black tam cap, and gold tassel. Your Ph.D. hood will be given to you during the ceremony. Doctoral candidates must go to the Office of Graduate Studies in Fenster Hall, Suite 140, to pick up your reader card prior to attending Grad Fair.  You must show your reader card in order to pick up your attire.  All attire is yours to keep.

Master's Package

The attire package for master's degrees will include ONE EACH: black master's gown, black mortarboard cap, black tassel, hood and reader card (directions on how to wear your hood are included). All attire is yours to keep.


Additional Distinctions

  • Students with double degrees within NCE will need to decide with which department they will line up, process and sit during the ceremony. 
  • Other groups may also have special attire; please inquire with the group (examples are honor societies and veterans). 

 

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What to Bring

You must bring the following items:

Reader card:  Every candidate must have a reader card that identifies you. You must show this card to enter the WEC line-up area.  Master's candidates will receive their reader cards when they pick up their attire.  Doctoral candidates must pick up their reader cards from the Office of Graduate Studies prior to going to the Grad Fair to pick up their attire.  .

The reader card has your name, address, and line-up information printed on it; please verify that this information is correct. When you go on stage, the card is collected, scanned and your name is read. The cards are also used to identify you by the professional photographers who will take pictures of you while on stage. They will contact you regarding the photographs; therefore, it is imperative that you update your preferred current contact information on Highlander Pipeline so they can send you the proofs of your photos.

Academic attire:   Caps, gowns, hoods and tassels must be worn by all who march in the Commencement procession with the exception of doctoral candidates who will receive their hoods on stage. Gowns are worn closed and caps are worn level (not tilted) with the tassel on the right side.

Academic attire may not be adorned except for honor cords, medals and pins provided by the university. You are not to wear or carry flowers during the processional and ceremony. Items representing social groups and Greek life are not permitted. Academic protocol requires that professional attire be worn underneath the gown such as dresses, blouses, pants or skirts for women and shirts with collars and slacks for men. White blouses and shirts and dark clothing and shoes add to the solemnity of the occasion.


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Where Do I Go at the WEC?

You should enter the WEC through the campus entrance located by the Upper Green and Tiernan Hall.  All candidates must show their reader card to enter the WEC. Reader cards are distributed at Grad Fair.  Once inside, you will be directed to your designated assembly area. Everyone will line up according to their degree and major.  Staff will be on hand to assist you if necessary.  There will also be signage to assist you.


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The Ceremony

The ceremony begins with a formal processional which you will be a part of. There will be a program booklet waiting for you on your chair. We begin with welcoming remarks followed by the awarding of degrees. Candidates will then be called to the stage in groups by degree and department.  The first group to be called onto the stage will be the doctoral candidates and their advisers.  Please do not bring anything, other than your reader card, with you up on stage (leave program booklets, etc. at your seat). As you approach the stage, you will find an automatic hand-sanitizer. All candidates must sanitize their hands.

Ph.D. Candidates

You will proceed directly to the stage via the ramps.  When you get to the top of the ramp, you will see NJIT volunteers who will take your reader card and instruct you when to cross the stage to meet Dr. Ziavras, who will place your hood over your head.  There will be a set of footprints on stage indicating where you should stand.  Please note:  Your back should be facing Dr. Ziavras.  After you have received your hood, you should shake Dr. Ziavras' hand and proceed midstage to meet your adviser, who will hand you your diploma cover and shake your hand.  You will then go down the center staircase and return to your chair.

Master's Candidates

You will then be handed a diploma cover and asked to proceed up the ramp to the stage.  When you get to the top of the ramp, you will see NJIT volunteers who will take your reader card and instruct you when to cross the stage to shake the hand of the representative from your college.  As you cross the stage, your name will be announced.  After your handshake, you are to exit the stage via the steps located from center stage. At the end of the ceremony, there will be a formal recessional.  You must remain in your seat while the stage party and faculty exit.

  • Please turn off all cell phones and other similar devices during the ceremony.
  • Candidates cannot leave the seating area until the end of the ceremony. 

It is an NJIT tradition to read the names of all of the candidates.  Please remain in your seat until all the names have been read and demonstrate the same respect you were given to your fellow classmates and their families.  A member of the Class of 2009 put it best when she said, "I view it as if I were sitting through my last lecture class".

No handshake policy

When crossing the stage, candidates may choose not to shake the hand of their college representative.  If so, we ask that when you approach the representative of your College, you place your right hand over your heart (similar to when you recite the Pledge of Allegiance) and stop in front of your him/her to bow your head, he/she will do the same.

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Where Do I Store My Personal Belongings?

There is no place to store personal belongings for candidates, and you are not allowed to bring any on stage (i.e. purses, jackets, umbrellas, gift, duffel bags, cameras, etc.). You must leave all personal items with one of your guests. NJIT will not assume responsibility for any personal items, and/or any items lost or stolen.


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Diplomas, Photos and Videos

Diplomas

For May 2019 candidates who have applied for graduation by the cut-off date, completed all of their degree requirements, and have no holds on their records, diplomas will be made available on Wednesday, June 21, 2019, Diploma Day, from 111:00 a.m. to 1:00 p.m. in the Campus Center Atrium.  Due to the short time between final exams and the ceremony, diplomas cannot be distributed at the ceremony. If you are currently taking coursework at another institution as part of your degree requirements, you must arrange to have the transfer credit processed in sufficient time to be posted to your record before the department reviews your file for certification. Those who cannot be certified in a timely fashion and those with holds will receive their diplomas once all the requirements have been met. August 2018 and December 2018 graduates should have already received their diplomas.  If you have not received your diploma, please contact the Registrar's Office. (See Commencement-related mailings section above.)

Photos and Videos

GradImages will contact you with specific information about your photographs at the home and e-mail addresses you provided as your preferred address on Highlander Pipeline. Should you need to contact them, please call 1-800-261-2576. Guests are permitted to photograph and/or videotape the ceremony from their seats only.  Guests are not permitted in the aisles to take photographs of any kind.

Pre-register for your graduation ceremony photos and get 20% off.  Receive a coupon for 20% off your entire order when you pre-register before graduation day.  Visit this address for details.


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Yearbooks

Your last opportunity to have your picture taken on campus for the yearbook will be at the Grad Fair on April 29, 2019.  We recommend that you schedule an appointment through the Nucleus.

If you wish to order a yearbook, you may do so online or, for your convenience, a representative of the Nucleus will be at Commencement taking yearbook orders. They will be locatedon the concourse level.  Please note: Only orders can be taken as Commencement is included in the yearbook.  Please visit the Nucleus website for all information regarding this year’s yearbook.


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Newspaper articles

If you wish to inform a hometown newspaper of your graduation, please print the press release form and send it to your local paper.


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Alumni Association

As a graduate, you join the ranks of a proud alumni community over 70,000 strong which has the power to influence legislation, recruit deserving students, attract critical resources to the university, and open doors for other alumni.  Please visit the Alumni Relations Office website for the most current information. Keep an eye out for all the activities associated with the Young Alumni Club which consists of all alumni who have graduated in the past 10 years.

As a member of the newest class of alumni, you are cordially invited to attend Alumni Weekend on Saturday, June 1, 2019, at no charge

Please visit njit.edu/alumni for your personal invitation. We look forward to your presence!

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We look forward to seeing you on the afternoon of Thursday, May 23, 2019!